At the start of Production, Producers and Unit Production Managers (UPM) must to the following:

• Attend a safety orientation to discuss the Injury & Illness Prevention Program (IIPP) with your designated Safety Program Administrator
• Ensure all employees comply with all aspects of the IIPP.
• Inform employees that anonymous reporting of hazards may be accomplished by using the Production Safety Report Form 09A or by calling the Safety Hotline.
• Notify all employees that all accidents, injuries and illnesses must be reported immediately to the employee’s supervisor and the medical personnel on duty.
• Display a hardcopy of the IIPP in the Production Office, Construction Office, or on set with the 1st Assistant Director (AD).
• Identify the On-Set Safety Coordinator (1st AD), and the Construction Safety Coordinator (Construction Coordinator). You must fill in the names on page 1 of the IIPP. Remind the Department Heads that they must communicate and enforce the safety rules and policies to their staff.

The Production Office is responsible for:

• Checking Contract Services Administrative Trust Fund (CSATF) online roster to confirm that all crew has completed all applicable training before being hired.
• Distributing the IIPP to each Department Head, who will then review their responsibilities, and acknowledge receipt. You must get either an email or written acknowledgement. Once you have all the responses, retain documentation in the Production Office and send a copy to your Production Safety Representative.
• Recordkeeping: Some Department Heads will be required to complete safety forms located in the IIPP, and must be returned to the Production Office and copies sent to the Safety Program Administrator. These forms include location inspections, equipment inspections, and toolbox training. These forms are required by OSHA, and need to be completed.

Department Heads must be familiar with and acknowledge receipt of the Production Safety Program, also known as the Injury & Illness Prevention Program (IIPP).

In compliance with State and Federal Regulations, the IIPP must be available on site for reference, for employee review, or in case of regulatory inspection. The IIPP may be kept digitally on a tablet or smart phone, but must be readily available if requested. If you would like a hard copy, one will be supplied for you.

The seven (7) elements of the IIPP are:

1. Responsibilities

Being familiar with the IIPP and all safety rules and policies of the production company. Department Heads have the responsibility for supervising their crew. Click here for resources pertinent to your department.

2. Compliance

Comply with the General Safety Guidelines and ensure safe work practices are being followed.

3. Communication

Safety Meetings will be conducted by the AD’s, at each new location, and whenever stunts, special effects, or other potentially hazardous activity is scheduled. All crew must attend. Department Heads must conduct meetings with new hires, and discuss specific concerns.

4. Identify Work Place Hazards

All work areas must be inspected to identify unsafe conditions. If you are unable to eliminate or control hazard, notify the UPM and the Safety Department.

5. Occupational Injury or Illness

All accidents or injuries must be reported immediately, to the worker’s supervisor and the medical person on duty. If the worker cannot continue working, or is hospitalized, the UPM must be notified and an investigation report must be completed to determine cause.

6. Correcting Unsafe Conditions

Safety concerns, hazards, or unsafe conditions or work practices can be reported without fear of reprisal. Concerns should be reported to the UPM, or to your Production Safety Representative, or leave a message on the Anonymous Production Safety Hotline (818) 560-7391.

7. Training

All crew members must be trained on specific job tasks, workplace hazards, and safety awareness. In addition, specialized training is required for forklifts, aerial lifts, or work in the perms outside of catwalks on stages. All training must be documented. Fax or deliver copies of all training documentation to the Production Office Coordinator.