Canada
Responsibilities
At the start of Production, Producers and Unit Production Managers (UPM) must to the following:
- Attend a safety orientation to discuss their Production Safety Program with your designated Safety Program Administrator
- Ensure all employees comply with all aspects of the IIPP.
- Inform employees that anonymous reporting of hazards may be accomplished by using the Production Safety Report Form 09A or by using the Safety Hotline.
- Notify all employees that all accidents, injuries and illnesses must be reported immediately to the employee’s supervisor and the medical personnel on duty.
- Display a hardcopy of the Production Safety Program in the Production Office, Construction Office, or on set with the 1st Assistant Director (AD).
- Identify the On-Set Safety Coordinator (1st AD), and the Construction Safety Coordinator (Construction Coordinator). You must fill in the names on page 1 of the Production Safety Program. Remind the Department Heads that they must communicate and enforce the safety rules and policies to their staff.
The Production Office is responsible for:
- Checking Contract Services Administrative Trust Fund (CSATF) online roster to confirm that all crew has completed all applicable training before being hired.
- Distributing the Production Safety Program (OHS) to each Department Head, who will then review their responsibilities, and acknowledge receipt. You must get either an email or written acknowledgement. Once you have all the responses, retain documentation in the Production Office and send a copy to your Production Safety Representative.
- Recordkeeping: Some Department Heads will be required to complete safety forms located in the Production Safety Program (OHS), and must be returned to the Production Office and copies sent to the Safety Program Administrator. These forms include location inspections, equipment inspections, and toolbox training. These forms are required and need to be completed.
Department Heads / Supervisors are responsible for providing safety information to their crew. For your convenience, we have identified programs and forms applicable to your department.
Department Heads must be familiar with and acknowledge receipt of the Production Safety Program, also known as the Occupational Health & Safety (OSH) Program.
In compliance with State and Federal Regulations, the OHS Program must be available on site for reference, for employee review, or in case of regulatory inspection. The OHS Program may be kept digitally on a tablet or smart phone, but must be readily available if requested. If you would like a hard copy, one will be supplied for you.
The seven (7) elements of the OHS Program are:
1. Responsibilities
Being familiar with your production's Production Safety Program and all safety rules and policies of the production company. Department Heads have the responsibility for supervising their crew. Click here for resources pertinent to your department.
2. Compliance
Comply with the General Safety Guidelines and ensure safe work practices are being followed.
3. Communication
Safety Meetings will be conducted by the AD’s, at each new location, and whenever stunts, special effects, or other potentially hazardous activity is scheduled. All crew must attend. Department Heads must conduct meetings with new hires, and discuss specific concerns.
4. Identify Work Place Hazards
All work areas must be inspected to identify unsafe conditions. If you are unable to eliminate or control hazard, notify the UPM and the Safety Department.
5. Occupational Injury or Illness
All accidents or injuries must be reported immediately, to the worker’s supervisor and the medical person on duty. If the worker cannot continue working, or is hospitalized, the UPM must be notified and an investigation report must be completed to determine cause.
6. Correcting Unsafe Conditions
Safety concerns, hazards, or unsafe conditions or work practices can be reported without fear of reprisal. Concerns should be reported to the UPM, or to your Production Safety Representative, or leave a message on the Anonymous Production Safety Hotline (818) 560-7391.
7. Training
All crew members must be trained on specific job tasks, workplace hazards, and safety awareness. In addition, specialized training is required for forklifts, aerial lifts, or work in the perms outside of catwalks on stages. All training must be documented. Fax or deliver copies of all training documentation to the Production Office Coordinator.
Getting Started
Note: this should already have been done during the onboarding process, but just in case, all cast and crew are required to read and acknowledge the Production Safety Program Orientation Introduction.
Hard copies must be retained for the duration of the production. See the Document Retention Policy.
All Department Heads and Supervisors are responsible for ensuring that employees receive appropriate safety training. Safety training is required:
- Upon employee hire.
- Whenever employees are given a new job assignment where additional training is necessary.
- Whenever new processes, substances or equipment is introduced to the workplace.
- For all individuals who supervise others (supervisors, department heads, etc.) so that they are aware of the health and safety hazards that employees under their care may be exposed to.
Training requirements vary based on crew member position and the requirements of a particular production. At a minimum, the following safety training must take place:
Production Safety Program Orientation / Introduction
All cast and crew must receive a copy of the Production Safety Program Orientation/Introduction (Form AM62019) with their start paperwork (deal memo). This is the first introduction to the production-specific Injury and Illness Prevention Program (Safety Program).
Production Safety Program Orientation Introduction
Information covered in the document includes: safety guidelines for production; an IIPP overview; emergency response guidance including contact phone numbers, evacuation procedures and accident reporting procedures; chemical awareness, including availability of Safety Data Sheets, product labeling and personal protective equipment and heat illness awareness.
In addition to distribution of the Production Safety Program Orientation Introduction, management must ensure that crew members receive safety training that covers a variety of topics including, but not limited to, injury and illness prevention, personal protection equipment, lifting safety, heat illness prevention, and hazard communication. Training can be provided in several ways:
British Columbia
Disney Production Safety Orientation (DPSO) On-Line Safety Training
Disney provides an on-line safety course that covers general safety and environmental training similar to CSATF Safety Pass courses as well as craft-specific safety information. Completion of the on-line DPSO is mandatory for all production employees. Cast and crew will receive a direct link to complete their required training via email.
Note, the DPSO does not provide skills training for specialized equipment such as powered industrial trucks. Please contact your production to discuss that type of training.
Outside California
When working outside of California in locations not subject to Contract Services Administration Trust Fund (CSATF) – Safety Pass training requirements, it is the responsibility of the production to ensure that employees are trained and that the training is documented prior to physical commencement of work.
Disney Production Safety Orientation (DPSO) On-Line Safety Training
Disney provides an on-line safety course that covers general safety and environmental training similar to CSATF Safety Pass courses, as well as craft-specific safety information. Completion of the on-line DPSO is mandatory for all production employees who are not eligible to participate in CSATF training programs. Cast and crew will receive a direct link to complete their required training via email.
Note, the DPSO does not provide skills training for specialized equipment such as powered industrial trucks. Please contact your production to discuss that type of training.
Click here for resources referenced in the Production Safety Orientation (PSO) online training.
Employees should be compensated unless other arrangements have been made and agreed upon by the employee and management. Consult with your Production Safety Representative for additional direction. Available training resources include:
IATSE Entertainment & Exhibition Industries Training Trust Fund – IATTF On-Line Safety Training
Employees working under the IATSE Area Standards Agreement may take on-line IATTF safety courses provided by CSATF. Currently, the “A” - General Safety/ IIPP course and the “A2” - Environmental Safety course is being offered. Contract Services Administrative Trust Fund (CSATF) - Safety Pass CSATF “A” - General Safety/IIPP and the “A2” - Environmental Safety course can also be provided to crew members for a fee. This training is on-line.
Usually, your Production Safety Representative will initiate contact however please reach out anytime for assistance.
Use this spreadsheet and amail to: david.boyd@disney.com.
This will be uploaded to Disney's Injury & Accident Reporting system (myCority). At a minimum, include:
- UPM
- POC
- Department Heads / Supervisors
- Medics
IMPORTANT – When your production is going into prep, you must establish your waste removal procedures immediately, at least 60 DAYS BEFORE YOU NEED WASTE REMOVED. It may take 10 days to get an EPA# and Clean Harbors (waste removal company) will need 3 weeks' notice to schedule your waste pickup.
California
Massachusetts
Clean Harbors Production Information Needed Form
Some regulatory agencies require that certain information be posted in a conspicuous location within the workplace frequented by employees (e.g., stages, mills, warehouses, on a location, and/or in the production office). Please print the posters listed below for your region of work. If your production moves to a new territory or country, additional postings may be required. Contact your Production Safety Representative with any questions.